Operations Adminstrator

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Job Ref.: 
OpAdSE1
Sector: 
Admin and Secretarial
Job Location: 
Bankside
Recruiting For: 
a full time job position
Exact Salary: 
£24,000
Number of vacancies: 
1
I would like to receive applications from: 
Lambeth and Southwark
Job Description: 

To provide high quality, professional administrative support to the business. To work alongside the Operations and Business Support teams to maintain administrative systems, ensuring compliance with legislation and company procedures.

GENERAL ADMINISTRATIVE SUPPORT

- Act as a first point of contact for all internal and external queries

- As required, provide support to the Operations and Business Support teams with the creation, formatting and production of documents and reports

- Raise Purchase Order requests

- Process supplier invoices as appropriate

- Revise, update and maintain filing systems

CONTRACT MANAGEMENT SYSTEM

- Input all new enquiries and upload supporting contracts and associated documentation to the CMS with accuracy

- Manage and execute any amendments

- Liaise with the Business Development, Operations and the company’s US Legal Team to resolve any queries

- Liaise with the company’s Finance Team during the approval and Client set-up process 

- Create new Client profiles

- Run reports from CMS as required

- Cleanse and maintain all records within the system to ensure data is accurate and up to date

Person specification and Experience required: 

- Experience of working in an administration environment

- Have a good working knowledge of MS Word, Excel, and Outlook

- Worked in a fast-paced team with the ability to remain calm under pressure

- Outstanding communication skills

- The ability to effectively prioritise your workload and build relationships with key stakeholders.

- Excellent attention to detail

- A proactive/can do attitude to work

- The ability to work on own initiative

- The ability to follow process

To apply for this job please email us a cover letter and your most up-to-date CV.

Side 2

Registrations are now open

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