Executive Assistant /Front House

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Job Ref.: 
EA/FH042018
Sector: 
Other
Job Location: 
Bankside
Recruiting For: 
a temporary / contracted job position
Job Duration: 
12 months
Exact Salary: 
£30,000
Number of vacancies: 
1
Job starts now: 
Yes
I would like to receive applications from residents in: 
Lambeth and Southwark
Job Description: 

We’re on the hunt for a confident and energetic Executive Assistant to join our team of 20 who has a sharp eye for detail and a can-do attitude. If you’re a great communicator, organised and IT savvy then we’d love to hear from you.

We are an award winning, fact paced social change PR agency, dedicated to creating powerful communications that helps our clients to protect and improve lives. Apart from loving what we do to deliver social good with our clients, we’re committed to doing the same through our own business (we’re a certified B-Corp). We also value our supportive and engaged culture; as an employee-owned business we work hard to give our staff a great work-life balance alongside a fulfilling and challenging career. Not only by gathering together for breakfast and news in the mornings, and offering flexible working and early finish Fridays in the summer, but also through our commitment to developing the careers of all our employees. We value and encourage diversity and difference within our organisation and believe that we are a stronger company as a result.

Responsibilities will include managing a major office move project and supporting senior management with front of house duties, meeting, scheduling, IT and human resources, reporting in to the Head of Operations.  Excellent IT and project management are critical, alongside attention to detail and a proven ability to meet deadlines and work as part of the team.  

 

Responsibilities:

  • Manage our office move, which is scheduled to take place in December 2018, including liaising with suppliers and contractors
  • Support the Head of Operations with the smooth running of the business and help the team deliver sustainability targets
  • Organise and schedule meetings
  • Book business travel arrangements, couriers, conferences and events
  • Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence
  • Perform reception duties such as answering phones where necessary
  • Manage the diaries and schedules of senior management
  • Liaise with clients and business guests
  • Solve simple IT problems and work with the IT department when necessary
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order
  • Manage specific projects – for example organisation of company events – and follow-up with team members where required
  • Maintain office style
  • Maintain office supplies including stationery and consumables
  • Handle HR, Health & Safety and recruitment duties,  on-boarding new staff members and tracking staff holidays

 

Critical skills:

  • Proven executive support experience including: administration, organisation, clear communication skills, time and workload management, and full use of the Microsoft Office suite
  • Work with discretion, professionalism, and complete attention to detail
  • Able to use your initiative and have the confidence, persistence and motivation to get things done

To apply for this role, please send a CV, along with your cover letter (it could be a cover letter, but we’re communications agency so enjoy a range of media) to info@employ-se1.co.uk and tell us about why you are the perfect fit for us.

 

Closing Date for applications: 30th April 2018

To apply for this job please email us a cover letter and your most up-to-date CV.

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